Job Summary: The Meeting Coordinator serves as the meeting and event coordinator and facilitates all aspects of the various online and in-person events for ABCUSA and its Partners.

Duties and Responsibilities:

- Negotiate contracts with vendors and venues, including preparing RFPs and reviewing invoices for accuracy;

- Plan and execute meetings from the planning stage through completion;

- Set up, maintain, edit, address inquiries, and generate accurate reports regarding approved/contracted meetings in the Cvent Platform;

- Works closely with the accounting department to facilitate client services with billing and processing credit cards, expense vouchers, and vendor invoices and inputting them into the accounting information system

- Assist the ABCUSA Biennial Mission Summit Registrar with registration

- Assist with managing ABCUSA corporate Zoom accounts

- Travel to events as directed

- Collaborating with partners and clients by representing ABCUSA on committees and at events, as requested

- Other relevant duties as assigned

Required Skills and Abilities

- CVENT Qualifications

- Strong communication, time management, and interpersonal skills

- Highly detail and result-focused with excellent organizational skills

- The ability to establish positive working relationships with staff and clients

- Ability to perform basic accounting functions, processing bills and vouchers

- Ability to work effectively and collaboratively in a diverse team

Education and Experience

- Bachelor’s degree in hospitality or events management or related field

- Proven experience as an events planner or organizer

- Impressive portfolio of previously managed high-level events (multi-session meetings, corporate events etc.)

- Knowledge of meeting planning software and familiarity with Cvent required

- Knowledge of ABCUSA and Baptist polity preferred

- CMP preferred

Compensation: Competitive compensation package including employer paid contributions to a 403(b) retirement plan, healthcare benefits, and paid time off (vacation, sick leave, and holidays). This is a full-time position. Employee must work in the ABCUSA Offices located in King of Prussia, PA.

If you are ready to be a part of this dynamic organization, send a cover letter, resume, and name/address/phone numbers of three (3) professional references to jobs@abc-usa.org.

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Job Type: Full-time

Pay: $25.22 - $30.11 per hour

Expected hours: 8 per week

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person